Managing Your Payroll – Paycom, Paycom App and Ideal Paycom Timeline

Paycom App

Onboarding and payroll are managed through Paycom which can be accessed via a computer or mobile app. We recommend downloading the mobile app. 

To download the app please visit: iPhone: www.AIWcamp.com/paycom-ios  or Android: www.AIWcamp.com/paycom-android  

Ideal Paycom Timeline

After the Site Admin training you will be able to successfully function as a manager in Paycom. Below is an ideal timeline for when you and your team will complete different tasks related to HR in a two-week session. (3-week session timeline in parentheses). 

Training Site Admin: Complete Section 1 of I-9 and bring I-9 documents to training for verification

Staff: Complete Section 1 of I-9 and bring I-9 documents to training for verification
Before Camp Site Admin: Complete Site Administrator Onboarding Checklist

Staff: Complete General Onboarding Checklist and Section 1 of I-9 (Section 2 as well if attended training)
Day 1 Site Admin: Begin filling out timecard for Rangers and Super Play Team

Hourly Staff: Begin filling out timecard in Paycom
Day 2 Staff: Bring missing I-9 verification documents to show to Site Admin

Site Admin: Complete Section 2 of I-9 for staff in Paycom, review hourly staff timecards in Paycom to make sure everyone has begun filling them out
Day 3 Hourly Staff: Fill out personal timecard

Site Admin: Fill out timecard for Rangers and Super Play Team
Day 4 Site Admin: Fill out timecard for Rangers and Super Play Team

Hourly Staff: Fill out personal timecard
Day 5 Site Admin: Fill out timecard for Rangers and Super Play Team, review ALL timecards

Hourly Staff: Fill out personal timecard
Day 6 Site Admin: Fill out timecard for Rangers and Super Play Team

Hourly Staff: Fill out personal timecard 
Day 7
Before 10:50 am

Site Admin: Finish timecards for ALL staff through to Day 10

Between 10:50 am and Afternoon meeting

Staff: Review timecards for accuracy, follow up with Site Admin for any corrections

Site Admin: Review time cards with staff
Day 8 Site Admin: Send timecard corrections to [email protected]

Subject line: “Timecard corrections for ‘camp name’” (Copy paste format below)
Day 9 Site Admin: Send timecard corrections to [email protected]

Subject line: “Timecard corrections for ‘camp name’” (Copy paste format below
Day 10 All Staff: Paid through direct deposit or mailed a paycheck, send photo of receipts and filled out reimbursement form to [email protected]

Site Admin: Send timecard corrections to [email protected]