Timecards
Hours are tracked through Paycom’s timesheets. Some of your staff fill out their own time cards while you are responsible for others. All timecards need to be completed by the end of Excursion 1 on Day 7 and approved by the end of Day 7 after staff have had a chance to review them. This requires you to fill out timecards through to the end of the second week on the morning of Day 7 and to ensure you and your staff are on the same page by the end of the day. HR runs payroll Wednesday morning to ensure everyone is paid on Friday.
Hours you are responsible for inputting into Paycom:
Days 1-10
- All Rangers – add 1 hour to their timecard per day
- Site Admin (yourself) – add 1 hour to your timecard per day
- Supervised Play Scout – add 3.25 hours per day, even if children are picked up early
- Assistant Site Admin – add 1 hour per day
Days 7-10
- Adventure Guides
- Secretary of Shenanigans
Hours you are responsible for reviewing and correcting:
Days 1-6
- Adventure Guides
- Secretary of Shenanigans
Filling out timecards
-
- Login to Paycom
- ‘Time Management’
- ‘Timecard Search’
- Filter by: ‘Department’ > ‘Camp name’ > ‘Search’
- ‘Select All’ > ‘Batch Edit’
- Find correct timecard by using drop down or navigating in the center of the page
- ‘Add Hours’
- Changes dates, new hours, ‘Add hours’
- Click on trash can next to line item to delete any entries
| Position | # of Hours per day | Timesheet Type |
| Adventure Guide | Regular Day: 6.33
(8:15-3:15) Lunch: 40 minutes unpaid If working AM Super Play: 6.33 (8:00-3:00) Lunch: 40 minutes unpaid If working AM Super Play and attending afternoon meeting: 6.58 (8:00-3:15) Lunch: 40 minutes If working PM Super Play: 9.08 (8:15-6:00) or 9.33 (8:15-6:15) Final Friday of Camp Without AM Super Play 6.83 (8:15-3:45) With AM Super Play 7.08 (8:00-3:45) |
Editable |
| eBook Ranger | 1 | Read Only |
| Entertainment Ranger | 1 | Read Only |
| Secretary of Shenanigans | 6.33
(8:15-3:15) Lunch: 40 minutes unpaid For extra hours, see AG section |
Editable |
| Site Administrator | 1 | Editable |
| Supervised Play Scout | 3.25
(2:45-6:00) If a Scout stays late, those hours are added to time card. Need 2 people at all times |
Read Only |
| Assistant Site Admin | 1
(10:30-6:15) |
Read Only |
| Writing Ranger | 1 | Read Only |
| Writing Ranger (1st Grade) | 1 | Read Only |
| Writing Ranger (Middle) | 1 | Read Only |
Timecard Corrections Email Format
Please copy this format for hours corrections in your email to HR. Given that payroll is submitted the morning of Day 8 (2-week session) or Day 13 (3-week session), there will most likely be payroll corrections on Days 8, 9, and 10. Please send corrections as soon as possible to [email protected]. ***Do not make changes to individual time cards after Day 8.
Email Subject Line: Timecard corrections for ‘camp name’
Body Template:
Staff Name
Date of Correction
Time Added or Time Subtracted
Reason:
Example #1:
Jane Fonda
6/12
1 hour added
Reason: Late camper pick up
Example #2:
Richard Simmons
7/13
2 hours subtracted
Reason: Left early not feeling well
***Typing in the correct subject line is crucial for keeping the HR inbox organized. Please send an email instead of a text. Help us manage the million moving parts that are AIW Payroll!