Supplies

Initial Supply Drop (All Staff Training)

We rely on our Site Administrators to deliver the supplies to their camp session on the camp set-up day/1st day of camp.  Your camp supplies will be delivered to you at the All Staff Training Day. It is helpful to have access to a truck or SUV at the All Staff Training and on the first and last day of camp. Depending on the size of your camp, a second car may be needed to transport supplies. 

In the unlikely event that you absolutely cannot attend the All Staff Training, please make arrangements in advance of the training for someone else from your team to receive the supplies.

There are two types of supply boxes:

Single Use Boxes (SUBs)

Multiple Use Boxes (MUBs)

Contains items that are intended for use at a SINGLE camp. Think of them as your consumables. Their contents may be discarded or donated at the end of your session.

Supplies are intended for use at MULTIPLE camps and must be re-packed and delivered to another camp. These boxes must be re-packed in their original state and passed along to another session.  If supplies are missing or broken, please email [email protected] to request replacements.

 

ipads and Mid-Summer Start Supply Drop (1 Week Before Camp)

A week before the start of camp, please contact [email protected] to arrange for the Pick-Up/Drop-off of your additional camp supplies. This includes supplies for late sign-ups, iPads (if being delivered separately), and any other items not provided to you at training.

Make sure that you open and go through the contents of your Site Administrator MUBs and SUBs before the first day of camp.  This helps you become familiar with your supplies, as well as the supplies that you need to hand out the first day of camp (i.e. AG Team A: Registration Table bag, camper workbooks, butcher paper, etc)

If supplies are missing or broken, please contact [email protected] to order a replacement.

Supply Replenishment

Site Administrators are authorized up to $25 per camp to purchase missing/ used-up supplies (from the MUB & SUB packing lists) that are missing or damaged. Expenditures over $25 must be approved by the Home Office prior to making the purchase. You are also authorized to spend up to $25 for coffee and/or donuts for staff one morning during camp. This can be a great tool for increasing staff energy, and is often used on day 7 or 8 of camp. 

To be reimbursed, the Site Administrator must submit an Expense Reimbursement Form along with a digital photo or scan of the receipt(s) within five business days of the close of camp. A copy of the form, including directions, is provided in the HR Forms section of the Camp Management Binder.

Supply Chains

 

Multi-Use Boxes will need to be re-packed at the end of your session and handed off to the Site Administrator of the next session in the supply chain.  PLEASE…PLEASE…PLEASE… do your best to pack the supplies neatly so that the next session can hit the ground running. You will receive information on your “supply chain” at All Staff Training.